Challenge
Accounts payable (AP) and Accounts receivable (AR) still rely on manual entry and spreadsheet trackers outside the ERP, which slows reconciliations, increases duplicate payment risk and weakens audit trails.
Automate the processes that run your business with enterprise-grade solutions and end-to-end support from Australia’s most experienced workflow automation team.
Outcomes from enterprise deployments across finance, operations and IT.
Faster invoice cycle time after digitisation and AI validation
Lower cost per invoice (from ~$30 to under $10 on average)
Accounts payable (AP) and Accounts receivable (AR) still rely on manual entry and spreadsheet trackers outside the ERP, which slows reconciliations, increases duplicate payment risk and weakens audit trails.
Digitise invoice and remittance intake with AI capture, validate against purchase orders, contracts and master data, and post directly into your ERP under your existing approvals and controls.
Lower cost per invoice, faster monthly close and audit‑ready records with fewer manual interventions.
More documents handled without adding staff
Productivity gains in complex processes
Paper and email intake, handoffs via shared inboxes, and shadow automation using spreadsheets and macros create fragility and missed service levels.
Centralise intake, automate classification and data extraction, and orchestrate work across teams with SLAs, escalations and clear handoffs. Only true exceptions are surfaced for review.
Fewer manual touches, faster cycle times and clearer service levels across teams.
Straight-through processing on clean invoice data
In commerce facilitated annually across 500M+ invoices processed
Automation has grown organically across teams using spreadsheets, one‑off scripts and UI bots. These are hard to keep running, difficult to monitor and difficult to audit.
Standardise on a managed automation platform. Use API-first integrations with metrics, logging, retries and alerts. Promote versioned releases through development, test and production with approvals, environment-specific settings and clear ownership.
Predictable releases, fewer outages, continuous compliance evidence and full traceability across teams and systems.
From finance to procurement and operations, our automation solutions help teams move faster, reduce manual effort and strengthen control.
Automate invoice intake, validation, matching and approvals with accuracy and control.
Accelerate cash application and collections with AI capture of remittances, matching to open items and prioritised work queues for disputes and credit holds.
Compliantly exchange e‑invoices via Peppol, apply business rules, monitor exceptions and archive securely for audit and tax.
Extract, classify and validate data from unstructured documents using AI, feeding accurate information into downstream workflows and systems.
Standardise vendor setup with guided forms, document collection, ABN and bank verification, policy sign‑off and automated approvals synced to your ERP.
Digitise, classify and route inbound correspondence from email, post and portals into the right workflow with SLA tracking and analytics.
Coordinate people, data, systems and AI across connected processes with queues, SLAs, escalations, and clear ownership.
Integrate automation with TechnologyOne, Microsoft Dynamics 365, SAP, Oracle and more using robust APIs, event monitoring, retries and alerting.
Deploy task-specific AI agents that analyse, decide and act safely within clear guardrails.
Embedded intelligence for accurate, compliant and scalable automation.
Understands your documents. Extracts, classifies and validates data from any document type with enterprise-grade accuracy.
Thinks before it acts. Uses decisioning AI and agentic workflows to analyse data, apply business rules and trigger the right actions under full governance.
Works alongside your teams. Conversational copilots and human-in-the-loop oversight keep control in your hands while automation scales across the business.
Hello, how can I help you today?
Show all invoices with status Approval?
| CreatedDate | Status | ABN | SupplierName | InvoiceNumber | InvoiceDate | OrderNumber | InclusiveAmount |
|---|---|---|---|---|---|---|---|
| 17-11-2025 | Approval | 51032713 | OfficeMax New Zealand Limited Nationwide | 2605697000 | 10-10-2025 | 4500056003 | 112.34 |
| 07-11-2025 | Approval | 88090538337 | AGL | 7114848950 | 19-09-2025 | 142.29 | |
| 10-06-2025 | Approval | 57619736427 | Jims Mowing | INV-6253AA | 30-05-2025 | 69.00 | |
| 06-02-2025 | Approval | 44128913968 | PBS Building Pty Ltd | 28624 | 08-11-2024 | 1071066.70 |
Is the Invoice INV643763 already paid?
| CreatedDate | Status | ABN | SupplierName | InvoiceNumber | InvoiceDate | OrderNumber | InclusiveAmount | PaymentStatus | PaymentDate |
|---|---|---|---|---|---|---|---|---|---|
| 25-02-2025 | Exported | 6664329054 | UHG Trading Pty Ltd T/A Unicare Health | INV643763 | 17-02-2025 | PO-SCN-0000209454 | 55.80 | Paid | 25-03-2025 |
How many invoices with status Validation?
There are 95 invoices
How many invoices with status Validation for each invoice type
| DocumentType | NumberOfInvoices |
|---|---|
| Credit Note | 1 |
| Delivery Docket | 2 |
| InternationalInvoices | 1 |
| NonPO Invoice | 18 |
| PO Invoice | 54 |
| Statement | 19 |
Extracts, classifies and validates data from complex documents with pre-trained models and AI-driven accuracy.
Analyses information, applies business rules and drives real-time decisions across workflows at scale.
Conversational AI tools that help build automations, surface insights and interact with data using natural language.
AI agents that plan, decide and act autonomously under enterprise-grade controls and governance.
Finds answers within unstructured content using semantic search, retrieval-augmented generation (RAG) and reasoning AI.
Keeps people in control of high-stakes tasks with audit trails, review steps and exception handling.
We build automation for the environments where accuracy, control and accountability matter most. Delivered in phases, monitored in production and supported end-to-end.
Automation built with clear guardrails, human oversight and audit-ready logs, designed to meet enterprise compliance and operational standards.
We deploy in stages so business never stops. Automation proves itself before it scales enterprise-wide.
One team delivers from design to go-live, with full support through launch and hypercare.
Solutions designed for long-term reliability, scalability and clear ownership after handover.
Xcellerate IT is the largest Tungsten Automation titanium partner in the southern hemisphere, holding the highest accreditation for implementing and supporting intelligent automation across the full Tungsten portfolio.
End-to-end delivery from solution design and ERP integration through rollout, user adoption and change management, ensuring every Tungsten deployment runs smoothly from day one.
Expert integration across ERPs, business systems and data platforms, using robust APIs, real-time connectors and enterprise-grade security to enable seamless automation across the organisation.
Ongoing optimisation with SLA-backed support, proactive monitoring and version upgrades to keep Tungsten solutions performing at peak efficiency long after go-live.
Years delivering Tungsten enterprise workflow automation across finance, operations and IT
Tungsten solutions implemented for councils, government and leading enterprises
We integrate directly with leading ERP, finance, content and data platforms so automation works inside the systems your business already relies on.
See how leading organisations cut costs, sped up processes and gained financial control with AI-powered automation that scales.
Invoice approvals and matching reduced from a week
Live tracking improves visibility and cash-flow control
Manual, paper-heavy AP processes slowed approvals, reduced visibility, and impacted supplier relationships.
Xcellerate IT implemented Tungsten TotalAgility, automating approvals, PO matching and compliance checks integrated with GME’s Epicor ERP.
Same-day approvals, improved compliance, faster cycle times and a scalable, future-ready AP process.
From implementation to ongoing optimisation, our services ensure your automation ecosystem stays reliable, compliant and ready to scale
Solution design, implementation and integration.
Access research, expert commentary and playbooks shaped by real implementations.
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A 30-minute scoping call to identify your highest-impact workflows, review current systems and outline next steps for a phased rollout.
