Transform your invoice-to-cash cycle with AR automation that connects invoicing, collections, payments and cash application.
E-invoicing replaces PDFs, email attachments and paper with direct machine-to-machine invoice exchange. Instead of extracting, rekeying or validating data manually, invoices flow straight into your finance system using a consistent and structured format. This reduces friction for AP and AR teams and provides a cleaner foundation for automation.
Because e-invoices travel through the Peppol network, they are verified, encrypted and delivered using a standard that is recognised across Australia, New Zealand and many other regions. This reduces the risk of spoofed invoices, payment diversion and format inconsistencies. Both buyers and suppliers benefit from faster, more predictable processing.
Xcellerate IT helps organisations adopt e-invoicing using Tungsten’s global e-Invoice Network and InvoiceAgility. These provide compliant data exchange, country-level mandates, supplier enablement and the workflow tools needed to embed e-invoicing into broader AP and AR operations.
Manual invoice delivery creates delays, errors and risk across AP and AR processes and makes automation harder to achieve at scale.
Suppliers submit invoices in mixed formats including PDF, paper and email. This forces teams to rely on OCR, manual checks and rekeying before processing can begin.
Invoices may sit in shared inboxes or get lost in email chains before reaching AP or AR. This slows approval, payment and cash collection.
Email-based invoicing increases the risk of spoofed invoices, altered banking details and payment diversion attempts.
Teams must check GST details, ABNs, PO numbers and line items manually. This adds cost and introduces more room for error.
Tracking sent or received invoices is difficult when data moves through email. This limits reporting and makes exceptions harder to resolve.
Time spent extracting, validating and correcting invoice data inflates the cost to process each transaction.
Inconsistent invoice formats result in exceptions that slow down AP and AR automation initiatives.
Manual processes make it harder to meet emerging regulatory requirements and maintain accurate audit trails.
Contact us to explore how e-invoicing can simplify invoice exchange for your organisation.
E-invoicing improves processing speed, accuracy and visibility across the invoice lifecycle while reducing risk and manual effort.
Invoices move directly between systems in seconds without manual routing or email delays.
Automated validation and structured data reduce manual effort and exception handling.
Invoices are exchanged securely within the Peppol network, reducing exposure to spoofing and payment diversion.
Consistent invoice formats improve coding, matching, reconciliation and workflow performance.
Faster processing reduces bottlenecks and helps organisations pay suppliers promptly.
Accurate inbound and outbound invoice data supports forecasting and decision-making.
Structured invoice data and clear status visibility minimise back-and-forth communication.
E-invoicing aligns with national adoption programs and evolving regulatory requirements.
E-invoicing uses the Peppol framework to deliver invoices securely and consistently between finance systems.
Your ERP or billing platform generates an invoice using structured data in a standardised format.
Your system sends the invoice to your chosen access point which prepares it for network exchange.
The access point verifies that the invoice meets mandatory fields and sends it through the Peppol network to the buyer’s access point.
The invoice is ingested automatically without rekeying or scanning. Validation rules, approvals or matching can begin immediately.
Buyers can send acknowledgements or responses so suppliers have transparency on progress without manual enquiries.
Once invoices arrive as structured data, AI can improve validation, detection and workflow decisions across AP and AR.
AI checks invoice fields against supplier records, tax rules and business logic so issues are identified before invoices enter AP or AR workflows.
Machine learning uses patterns from previous invoices to suggest GL codes, cost centres and tax categories which reduces manual allocation effort.
Because e-invoices follow a consistent format, AI can match invoice lines to purchase orders and receipts more accurately and reduce match exceptions.
AI highlights unusual values, supplier changes or transaction patterns so finance teams can review potential issues before payments are made.
AI can rank invoices and accounts by risk, value or due date which helps teams focus on the items that have the greatest operational or cash flow impact.
AI assistants allow users to ask questions such as show e-invoices received today or list invoices blocked for validation and get immediate answers without building reports.
AI strengthens e-invoicing by improving the quality of data that flows into AP and AR. It learns from real transactions and corrections which helps reduce errors, improve coding consistency and support higher straight through processing rates.
AI also helps teams focus on the right work by identifying anomalies and ranking exceptions. Combined with structured e-invoice data, this leads to more reliable processing, fewer manual touch points and better control as invoice volumes increase.
We provide the tools and integrations required to implement secure, compliant and scalable e-invoicing.
We connect to your ERP or billing platform and ensure invoice data is transformed into compliant e-invoices with the correct Peppol structure and mandatory fields. This allows your existing systems to participate in e-invoicing without extensive reconfiguration.
For suppliers or customers who are not yet Peppol ready, we support hybrid models including email capture, supplier portals and digitisation. This ensures you can adopt e-invoicing without excluding any trading partners.
We leverage Tungsten’s global e-Invoice Network to onboard suppliers quickly using guided workflows and self-service tools. This reduces manual effort and accelerates supplier adoption across varying levels of digital maturity.
Invoices are validated against Australian and New Zealand Peppol rules to support government adoption programs and ensure correct and compliant data exchange across all entities.
Our validation and enrichment services identify missing or inconsistent fields early in the process. This reduces downstream exceptions and improves the quality of data entering AP and AR workflows.
AI enhances downstream processing such as matching, coding, reconciliation and dispute handling. Clean e-invoice data allows AI models to operate with higher accuracy and reduce manual intervention.
Dashboards provide end to end visibility of delivered, failed or pending invoices. This helps finance teams monitor throughput and resolve issues quickly without checking email inboxes or chasing confirmations.
We use pre-built connectors, APIs and access point integrations to connect e-invoicing to your ERP, accounting or billing systems. Invoice data flows directly without rekeying or manual handling, supporting long-term scalability.
Adopt compliant e-invoicing as a standalone network capability, or extend it with workflow and automation as part of a broader AP and AR platform.
A global e-invoicing network that ensures compliant invoice exchange, supplier onboarding, structured data delivery and secure transmission across the Peppol framework. Ideal for organisations seeking robust compliance, visibility and scalability across diverse supplier and customer communities.
InvoiceAgility combines invoice capture, validation and workflow with integrated e-invoicing for AP and AR. It supports hybrid environments, advanced rules, multi-entity operations and analytics which makes it suitable for organisations wanting a broader automation platform.
Examples from organisations that modernised invoice handling, improved data accuracy and accelerated finance workflows.
See how GME improved accounts payable efficiency and compliance by automating invoice processing with Tungsten TotalAgility integrated with Epicor.
Yarra Ranges Council partnered with Xcellerate IT to modernise accounts payable with a cloud-based automation solution, improving efficiency, visibility and remote access across finance operations.
VicTrack automated accounts payable to reduce manual invoice handling, improve processing efficiency and gain end-to-end visibility.
Comparing manual and automated invoice delivery highlights the impact on processing speed, accuracy, risk and operational cost.
Sent via email and reliant on manual routing
Delivered instantly between finance systems
Prone to OCR errors and manual rekeying
Structured data arrives validated and complete
High risk of spoofed emails and altered documents
Invoices exchanged securely within the Peppol network
Significant time spent validating and correcting invoices
Automated enrichment and validation reduce manual work
High due to inconsistent formats and missing fields
Lower because invoices use a consistent standard
Limited insight into delivery or status
Clear status updates across the invoice lifecycle
Difficult to prove delivery or document integrity
Verified transmission with accurate audit trails
We integrate e-invoicing with ERPs, billing platforms and financial systems used across Australian and New Zealand organisations.
Connecting your systems to the Peppol network allows invoice data to move securely and consistently through pre-built connectors, APIs and Tungsten access point services. This removes manual uploads and provides a reliable foundation for structured invoice exchange.
Reducing reliance on email and manual handling means validated and enriched invoice data flows directly into AP and AR workflows. Teams continue working within their existing systems while status updates return automatically.
Our team configures the integration for you so there is no need to build or maintain custom connections in house. This supports long term scalability as your processes, regulations and trading relationships evolve.
E-invoicing enhances how invoices are delivered, received and processed across finance teams.
Organisations receiving large volumes of recurring or contracted supplier invoices can use e-invoicing to remove manual intake work. Clean, structured data enters AP workflows immediately which reduces bottlenecks and accelerates validation and matching.
AR teams sending frequent invoices to major customers can deliver them directly into customer finance systems. This supports faster payment cycles, fewer lost invoices and better visibility during collections.
Groups operating multiple companies or shared service centres can standardise invoice exchange across entities. E-invoicing provides a consistent data layer that simplifies consolidation, governance and enterprise-wide reporting.
Suppliers transacting with government agencies can use e-invoicing to meet Peppol-based procurement requirements and improve auditability. Buyers benefit from more predictable invoice handling and reduced exposure to fraudulent submissions.
Organisations trading in multiple countries can use e-invoicing to manage differing compliance rules through a single network. The Peppol framework and Tungsten’s global compliance services support region-specific tax, format and validation requirements.
E-invoicing acts as the structured data layer for downstream automation initiatives. Clean invoice data improves coding, matching, reconciliation and analytics in AP and AR workflows and increases straight through processing rates.
We combine local knowledge of ANZ e-invoicing frameworks with proven experience in finance automation and system integration.
We understand how e-invoicing is implemented across Australia and New Zealand, including Peppol requirements, public sector expectations and local adoption patterns. This ensures your solution aligns with current standards and is ready for future regulatory developments.
We have long experience helping finance teams digitise AP and AR processes, which allows us to integrate e-invoicing into your broader invoice lifecycle. This improves accuracy, reduces manual effort and strengthens end-to-end process control.
We use Tungsten’s global e-Invoice Network for compliant invoice exchange and InvoiceAgility for validation, enrichment and workflow integration. This provides a secure, scalable foundation for reliable e-invoice delivery across all trading partners.
Our integration approach connects e-invoicing to your existing ERP and finance systems so invoice data flows consistently across AP, AR and procurement. This reduces duplicate entry, improves visibility and preserves your current system landscape.
We prioritise outcomes that deliver tangible value, such as reducing fraud exposure, lowering invoice handling costs and shortening processing cycles. Our work helps finance teams streamline operations and achieve better cash flow predictability.
We work closely with finance and IT teams from initial rollout through to ongoing optimisation. As adoption increases and requirements evolve, we help extend e-invoicing into more workflows and trading relationships without disrupting your operations.
Start by assessing your current invoicing flows. We help you map how supplier and customer invoices move today, identify where PDFs and email create friction and understand which trading partners are ready for e-invoicing.
Define a practical adoption roadmap. Together we identify priority use cases, required integrations and change impacts so that e-invoicing can be introduced in manageable phases.
Extend e-invoicing into broader automation. As e-invoicing becomes established, we support you in expanding automation into AP and AR workflows to realise further gains in accuracy, efficiency and control.
Find quick answers to the most common questions about e-invoicing.
E-invoicing is the digital exchange of invoice data directly between the software systems of a supplier and a buyer using a common standard. In Australia and New Zealand this is based on the Peppol framework.
With e-invoicing, invoices are created in your finance or ERP system and sent as structured data through the network. The buyer’s system receives that data and can process it immediately. Emailed PDF invoices are simply documents attached to emails. They still need to be opened, interpreted and usually rekeyed or uploaded manually.
Peppol is an international interoperability framework for exchanging structured business documents such as electronic invoices. It defines both the data format and the network rules that allow different systems and service providers to communicate reliably.
Australia and New Zealand have adopted Peppol as the basis for e-invoicing to provide a single, consistent standard for government and business. The Australian Taxation Office acts as the Peppol Authority in Australia, overseeing how the framework is implemented by accredited service providers, rather than accessing invoice content itself.
For most business-to-business transactions, e-invoicing is currently optional, not mandatory. The federal government has introduced requirements for many Commonwealth agencies to be able to receive e-invoices and is working to increase adoption across the public sector and the wider economy.
There have been proposals for broader business mandates and “business e-invoicing rights” over the past few years, but policy settings continue to evolve. Implementing e-invoicing now allows organisations to benefit from lower risk and cost, and it prepares them for any future compliance requirements.
Yes. For a transaction to flow as an e-invoice, both parties need to be registered on the Peppol network and have systems that can send or receive e-invoices. Usually this is done through a Peppol access point provider or through the capabilities built into your finance or ERP system.
In practice, organisations often adopt e-invoicing in stages – enabling it first for key suppliers or customers that are already Peppol-ready, then expanding coverage as more trading partners come on board.
Timeframes depend on your systems, volume and scope. A straightforward connection between your ERP and a Peppol access point can often be implemented in weeks, especially if your finance system already supports e-invoicing formats.
If you are also introducing new validation rules, exception workflows and analytics, or connecting multiple entities and systems, the project may be phased over a longer period. Xcellerate IT typically helps organisations begin with a focused scope, establish a working e-invoicing flow, and then expand coverage and automation in structured stages.
No. E-invoicing is primarily about how invoice data moves between organisations. AP and AR automation focus on what happens to that invoice once it is inside your systems, including validation, matching, approvals, collections, dispute handling and cash application.
E-invoicing works best when it is integrated with AP and AR automation. It improves the quality and consistency of inbound and outbound invoice data, which makes downstream automation more accurate, less exception prone and easier to manage.
E-invoicing can integrate with most modern ERP, finance, accounting and invoicing systems, either through native support for Peppol formats or through connectors and middleware. Examples include major enterprise ERPs, mid-market finance platforms and cloud accounting products that already advertise Peppol readiness.
Xcellerate IT focuses on integrating e-invoicing with the systems finance teams already rely on, such as your primary ERP, AP/AR automation platforms and, where relevant, procurement or order-to-cash solutions.
Yes. A core objective of e-invoicing is to improve security compared with email and paper. Invoices travel across a controlled network of accredited Peppol access points using defined standards and secure channels, which reduces exposure to spoofing, invoice tampering and redirection scams.
Within your organisation, standard security controls still apply. E-invoicing solutions should support encryption in transit and at rest, role-based access, audit logging and compliance with your broader information security policies. Xcellerate IT designs e-invoicing deployments to align with existing enterprise security frameworks, whether cloud or on-premise.
For AP teams, less time is spent on manual capture and data entry, because invoices arrive in a structured format that can move straight into validation and approval workflows. Exceptions still require review, but fewer invoices need to be keyed, scanned or corrected.
For AR teams, invoice delivery becomes more reliable, with fewer lost or misdirected invoices and clearer status. Staff spend less time resending invoices or answering basic “can you send me a copy” requests, and more time on genuine collections and customer conversations. Overall, the nature of work shifts from administration to exception management and analysis.
Yes. A phased approach is common and often preferable. Many organisations begin by enabling e-invoicing for a subset of high-volume suppliers or key customers that are already Peppol-enabled, then use that experience to refine processes and demonstrate value.
From there, you can expand to more trading partners, entities and use cases. Xcellerate IT typically works with finance and procurement teams to define a practical rollout sequence that balances adoption, change management and measurable outcomes.
Talk to our team about how e-invoicing can strengthen security, reduce manual work and prepare your finance processes for the next stage of automation.