Intelligent capture
Collect invoices from email, portals or scanners and extract key details automatically with AI-powered recognition.
AI-powered automation that simplifies invoice processing and gives finance teams unmatched accuracy, speed and control.
Xstream AP is a cloud-based accounts payable solution that captures data from invoices, applies your business rules for validation and approval, and delivers full visibility across every transaction.
Built on Tungsten TotalAgility, the intelligent automation platform trusted by global enterprises, it brings AI-driven accuracy, scalability and compliance without the overhead of a ground-up build.
Designed, implemented and supported by Xcellerate IT, Xstream AP combines proven technology with local expertise to help you modernise accounts payable and deliver measurable results from day one.
From receipt to approval, Xstream AP streamlines each stage of accounts payable. It removes manual effort, accelerates turnaround times and keeps every stakeholder informed through live insights.
Collect invoices from email, portals or scanners and extract key details automatically with AI-powered recognition.
Match invoice data against purchase orders, contracts, and supplier records to flag errors or duplicates before posting.
Send invoices to the right approvers based on rules, amounts, and cost centres, with full visibility and audit tracking.
Monitor invoice status, liabilities and team performance through live dashboards integrated with your finance system.
Each tier delivers rapid value out of the box, with the flexibility to expand capabilities, integrations and workflows as your needs evolve.
Streamline invoice capture and approval workflows with built-in intelligence for faster processing and fewer errors.
Add line-level data extraction, enhanced PO matching and browser-based approvals to strengthen accuracy and control.
Enable bulk uploads, advanced DoA logic, custom integrations and additional workflows for high-volume operations.
Every Xstream AP plan includes core capabilities that ensure smooth deployment, dependable performance and continuous improvement.
We align setup to your AP process for a fast, seamless rollout.
Standard integration with your ERP or finance system, with custom options in the Advanced tier.
Leverage the power of Tungsten TotalAgility for scalable, intelligent automation.
Get up to speed quickly with guided onboarding, hands-on training and documentation.
Access dedicated assistance to keep operations running smoothly.
Stay ahead with new features and platform innovations as they’re released.
Xstream AI enhances Xstream AP with embedded intelligence that speeds setup, improves accuracy and turns data into decisions.
Understands your invoices. Extracts and validates data from any format using AI-powered recognition and learning.
Thinks before it acts. Applies decisioning logic to analyse exceptions, trigger the right actions and maintain compliance automatically.
Works alongside your teams. AI speeds up validation and routing while humans stay in charge of reviews, exceptions and approvals.
Hello, how can I help you today?
Show all invoices with status Approval?
| CreatedDate | Status | ABN | SupplierName | InvoiceNumber | InvoiceDate | OrderNumber | InclusiveAmount |
|---|---|---|---|---|---|---|---|
| 17-11-2025 | Approval | 51032713 | OfficeMax New Zealand Limited Nationwide | 2605697000 | 10-10-2025 | 4500056003 | 112.34 |
| 07-11-2025 | Approval | 88090538337 | AGL | 7114848950 | 19-09-2025 | 142.29 | |
| 10-06-2025 | Approval | 57619736427 | Jims Mowing | INV-6253AA | 30-05-2025 | 69.00 | |
| 06-02-2025 | Approval | 44128913968 | PBS Building Pty Ltd | 28624 | 08-11-2024 | 1071066.70 |
Is the Invoice INV643763 already paid?
| CreatedDate | Status | ABN | SupplierName | InvoiceNumber | InvoiceDate | OrderNumber | InclusiveAmount | PaymentStatus | PaymentDate |
|---|---|---|---|---|---|---|---|---|---|
| 25-02-2025 | Exported | 6664329054 | UHG Trading Pty Ltd T/A Unicare Health | INV643763 | 17-02-2025 | PO-SCN-0000209454 | 55.80 | Paid | 25-03-2025 |
How many invoices with status Validation?
There are 95 invoices
How many invoices with status Validation for each invoice type
| DocumentType | NumberOfInvoices |
|---|---|
| Credit Note | 1 |
| Delivery Docket | 2 |
| InternationalInvoices | 1 |
| NonPO Invoice | 18 |
| PO Invoice | 54 |
| Statement | 19 |
Train invoice extraction in minutes by describing the fields you need in plain English. Reduce template work, improve accuracy and cut setup time by up to 80%.
Ask questions about your AP data in natural language and get sourced, clear answers. Identify bottlenecks, track supplier performance and make informed decisions instantly.
Describe your workflow, form or data model and generate a working starting point automatically. Prototype faster and deliver results sooner with less effort.
See how Xstream AP streamlines every part of accounts payable, from capture to compliance, with visibility, speed and control built in.
View invoice validation, queue management and business rules in action. See how copilot assists with exception handling and speeds up approvals.
Watch how invoices are coded to general ledger accounts using lookups, prefilled suggestions and AI-driven accuracy checks.
Discover how supplier statements are reconciled automatically against ERP data, highlighting missing invoices, triggering follow-ups and maintaining full audit visibility.
Explore the reporting suite with live dashboards that monitor throughput, liabilities and performance metrics.
See automated supplier creation with ABN checks, document capture, multi-level approvals and digital contract signing for ERP activation.
Experience how invoices are reviewed, approved and tracked with clear visibility at every step.
Xstream AP provides real-time visibility across every stage of the accounts payable process. Finance teams can track performance, monitor liabilities and identify bottlenecks with clear, interactive dashboards.
Track invoices processed automatically to measure efficiency and identify exceptions.
Monitor unpaid invoices and outstanding liabilities to improve cash-flow planning.
See invoice volumes by supplier to guide negotiations and vendor management.
Measure processing performance to identify training needs and balance workloads.
Ensure compliance with payment times reporting and maintain supplier trust.
Understand rejection reasons to reduce input errors and improve first-pass accuracy.
Xstream AP connects to leading ERP, CRM and analytics platforms, ensuring your AP data flows cleanly across the tools your business already relies on.
Find quick answers to the most common questions about Xstream AP.
Xstream AP is built on the Tungsten TotalAgility platform but preconfigured for accounts payable, so you get faster deployment and proven AP workflows without starting from scratch. It offers more flexibility and customisation than AP Essentials, which is designed for smaller or entry-level automation needs.
With prebuilt frameworks and our guided setup, most customers go live within weeks, not months.
Yes. Xstream AP connects with SAP, Oracle, Microsoft Dynamics and other major ERP platforms through standard connectors.
Yes. It supports purchase-order and non-purchase-order invoices with flexible matching and approval rules tailored to your process.
Unlike standalone OCR tools, Xstream AP combines AI capture, workflow automation and analytics in one connected system for greater control and scalability.
Yes. Xstream AP is part of the Xstream Intelligent Automation Suite, so you can expand easily to related workflows without rebuilding your system.
It is primarily cloud-based, offering scalability and fast deployment. Hybrid and private cloud options are also available.
All data is encrypted in transit and at rest. The solution aligns with enterprise security, compliance and audit requirements.
Our local team provides onboarding, training and ongoing application support to ensure consistent performance.
Discover how Xstream AP simplifies invoice processing, improves accuracy and gives your finance team complete control.